Resources

We strive to be as transparent as possible about KNOWN ISSUES with the system or inconsistencies with the data. We also communicate any major problems via the mailing list as soon as they are recognized.

 

Summer Open Office Hours

If one of the scheduled classes below doesn’t fit your schedule, or if you want help working on specific questions regarding your student data needs, come to one of our Friday afternoon summer open office hours in Littlefield 243. We’ll help you figure out how to make the most of student data in PeopleSoft, whether you’re accessing it through SIRIS or through other reporting tools.

— 2:00 – 3:00 PM, June 28th.

— 1:00 – 2:00 PM, July 12th and 26th, August 9th and 23rd, and September 6th.

 

Upcoming Workshops (click on links below if already logged into Axess, or search in STARS for “IRDS”)

IRDS-0101: Introduction to Student Data in SIRIS for new Student Services staff – This workshop gives a broad introduction to Student Data using SIRIS (bi.stanford.edu). We’ll cover how to find YOUR students, classes, and alumni, using several different methods.

** 11:00 AM – 12:30 PM, July 12th.  Littlefield Center, Room 243

** 9:00 – 10:30 AM, August 9th.  Littlefield Center, Room 243

** 2:00 – 3:30 PM, September 4th.  Littlefield Center, Room 243

 

IRDS-0150: SIRIS Refresher for Student Services staff: Dashboards and Beyond – This workshop begins with a refresher for finding Student Data in SIRIS (bi.stanford.edu) and then moves into the more tailored Report Library. We’ll focus on fully utilizing all of the data relevant to YOUR students, classes, and alumni.

** 11:00 AM – 12:30 PM, August 9th.  Littlefield Center, Room 243

 

NOTE ON PREREQUISITES

Enrollment in IRSD-0101 or IRDS-0150 requires completion of two modules in STARS: AS-2000 (Appropriate Use and Protection of Student Data) AS WELL AS AS-2001 (SIRIS Terms of Use agreement).

Some users have had difficulty either launching the modules or ensuring that their completion of the prerequisite training shows as completed within Axess.  We advise you to (1) first open a new browsing session (with a cleared cache/history and pop-ups explicitly enabled) before launching either module and (2) that you do not use your browser’s back button during the course and make sure to click the ‘exit’ button at the end of the training which will trigger the completion status.

 

General Resources

Risks and Best Practices for Working with Student Data  (Last updated: February 2019) – A short primer on considerations tied to using student data.

SIRIS 1-Page Overview (Last updated: February 2019) – Simple overview of navigating and using bi.stanford.edu for SIRIS data.

Dashboards in SIRIS (Last updated: December 2018) – Summary of the eight dashboards currently available.

Common Terms in SIRIS Student Analytics (Last updated: July 2018) – List of terms commonly seen or used in SIRIS Student Analytics.

How To: Copy and paste multiple EMPLIDs (up to 10,000) from an Excel file into a SIRIS prompt or filter

 

Class Offerings and Enrollments

Chart on SIRIS Class Offerings and Enrollments (Last updated: June 2018) – Charts providing an overview of what type of information, the dashboards and tabs available in this April 2018 release.

SIRIS FAQs for Class Offerings and Enrollments (Last updated: July 2018) – Where to seek information to answer commonly asked business questions (which dashboard and tab). 

 

Academic Structure and Plan Enrollment

SIRIS Dashboards Reference Guide (Last updated: October 2016) – Contains a basic overview of what’s in the first four SIRIS dashboards, basic instructions for using an OBI Dashboard, and guides for understanding Academic Structure or using the Data Dictionary.

Dashboard Training Exercise Book (Last updated: November 2015) – Contains a set of exercises and answers to guide users through the SIRIS dashboards.

 

Census Enrollment Reporting

Census help – See this page for details on the many ways to count students at Stanford, as well as guidance about when to use what types of counts.

 

On Data Protection and Data Governance

Protecting student data – A quick primer on Stanford’s policies regarding the appropriate use and sharing of student data.

Data Governance Center – This is the central repository of all data element definitions and relationships. Use it to look up the meaning of unfamiliar column names and data fields or to understand how terms relate to each other (e.g. “academic level” and “academic class”). You must be on a Stanford network (either on campus or through VPN) in order to access the site.

 

If you don’t find what you’re looking for, please send us a note and we’ll do our best to track down the information and add it.