June 2017

SAKE this month

At this month’s Student Analytics Knowledge Exchange we will be reviewing the ‘Historical’ folders in the SIRIS ad hoc environment—What are they? Why are they there? How can they be used to enhance reporting?

The meeting will be on Monday, June 26 at 11am in Littlefield 243.

If you can’t be there in person, you can call in directly through Zoom.

Interested in SIRIS training?

If you or your team would like to spend some time learning (or getting re-acquainted with) all that SIRIS has to offer, including the new Report Library, please contact us at siris-support-team@lists.stanford.edu. Trainings can be arranged for individuals or groups and can be customized to focus on your particular reporting needs.

We also encourage you to reach out if you have an idea for a report that would enhance the existing report library, either for your local area of campus or for the university at large.

New in the SIRIS Report Library - “Student Demographics List”

Do you often find yourself in need of student demographic data, but are frustrated by the options available in the BI Student Administration reports? One of the advantages of SIRIS is that the federally-mandated grouping categories for reporting on race and ethnicity are built into the system. The new dashboard “Student Demographics List” allows users** to select a population of interest through any combination of school, department, academic program, plan, or subplan, along with term, program status, and enrollment status. Users can also bring their own set of EMPLIDs if they need to report on a custom group of students (see below for details).

The results display a variety of demographic data, including citizenship, gender, and race-ethnic group affiliations. Users will be able to see all race-ethnic group affiliations selected by a student as well as their single “Enhanced Federal Race-Ethnic Group” categorization. Students who select multiple affiliations will have a value for this field of “Two or more races, >= 1 URM” or “Two or more races, not URM” (depending on whether one or more of the selected groups is an under-represented minority). This is in contrast to the “Student Race-Ethnicity Demographic Report (PS_ SR119)” report found in the Student Administration folder in OBIEE, which provides only primary and preferred ethnicity. We strongly encourage anyone reporting on race and ethnicity data to use the federal grouping categories available in this SIRIS dashboard, as opposed to primary or preferred ethnicity.


**Note that only users who have the necessary authority limits in Authority Manager will be able to see demographic information in the results.


Confused? Curious? Concerned? Send us an email at siris-support-team@lists.stanford.edu or attend an upcoming SAKE meeting (see above for the schedule).

Using SIRIS Reports with your own list of EMPLIDs

Many of the SIRIS reports and dashboards allow you to select a population using students’ academic characteristics, such as their school, career, program, or plan-- but what if you have a group of students not defined by academic affiliations, such as students who recently participated in an extracurricular activity? As long as you have a list of student EMPLIDs, you can easily use EMPLIDs to filter the results in some of the reports in the SIRIS Report Library, such as the “Student Demographics List” above, or the “Enrollment History for a Student” report. For instructions on how to easily copy and paste a list of EMPLIDs from Excel into a SIRIS prompt, look no further than this new guide on the SIRIS website.

Updates to “Enrollment History for a Student” Report

The Enrollment History for a Student report in the SIRIS Report Library has been updated. When running this report for an EMPLID (or set of EMPLIDs), the results now provide more specific information about a student’s program and enrollment status in a given term. More details about these new features will be highlighted in an upcoming newsletter.

Get Involved with Data Stewardship!

SUDS-STU is rolling along! So far, we’ve reviewed over 40 new course and class definitions for SIRIS 2. If you’d like to help build the data dictionary for the next SIRIS release, please come to the next SUDS-STU meeting on Monday, July 10 at 11am in Littlefield 243 or email jpang@stanford.edu. You can also join the Zoom meeting at this link.

SIRIS (Student Integrated Reporting and Information System) is a tool designed to allow customized and in-depth reporting on students at Stanford. SIRIS is sponsored by the University Budget Office and Business Affairs, and is the product of a collaborative effort between Institutional Research and Decision Support  and Administrative Systems, in consultation with the Registrar’s Office and representatives from the Schools and VP areas.

Email siris-support-team@lists.stanford.edu or visit siris.stanford.edu to learn more.

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