Access

Access to SIRIS is available for employees of Stanford University who have a clear and compelling need to use student information in the service of a well-defined programmatic or institutional goal and are committed to following the guidelines for appropriate use of student data.

Users should understand that access to the data includes the responsibility to protect the data from misuse and does not imply permission to share the data with anyone else. Users must be in a position to understand the programmatic or institutional need for the information they provide to others, to decline or restructure requests as appropriate, and to clearly communicate limitations on any further data sharing.

Faculty or others requesting access to student data for research purposes should contact the office of Institutional Research and Decision Support, as these requests require special approval (including IRB approval) to ensure compliance with federal law.

Access to SIRIS is managed through Authority Manager. If would like to request access, please contact the designated authority grantor for your specific area of the university.

In addition to having access granted through Authority Manager, users will need to complete a prerequisite class in STARS titled “Appropriate Use and Protection of Student Data” and a short user agreement (Search the STARS catalog for “AS-2000” and “AS-2001”), which cover the laws and policies governing student data at Stanford. If users are unfamiliar with OBIEE, we recommend that they also complete “Introduction the Stanford BI Portal” (AS-6005).

User Categories

There are two ways to interact with the data in SIRIS, depending on the user’s access permissions and expertise:

Dashboard: Users with Dashboard access will be able to view reports with a number of customization options. These reports provide information on Stanford’s academic structure and degrees, aggregate and trend data on degrees conferred, and student enrollment histories at both the individual level and the program/plan/subplan levels. The dashboards have been designed to be useful for many basic reporting needs, such as counts of students over time (potentially broken down by gender/URM, depending on the access limits set for the user) or popular majors at Stanford. Users do not need a high level of expertise in OBIEE in order to use the dashboards effectively.

Ad hoc: Users with Ad hoc access can construct custom queries combining the various dimensions of data that are available in SIRIS. Ad hoc users have the capability to answer very specific and involved questions, with results ranging from a high-level summary down to the records of individual students. It is thus extremely important that these users understand the rules around appropriate use of student data and how easily misinformation can result from poorly-designed (but apparently valid) queries. In order to use the ad hoc functionality to design valid queries, users need to be well-versed in the terminology of student data and the academic structure of the university.